Student Club and Organizations Contract Info
All contracts are routed through the Student Activities Office to be signed by a Student Affairs officer or staff member. Do not sign contracts yourself! We do not want you, your group, or your advisor to be held responsible for the terms of the contract. Question about the process? Please contact your club's Activities Liaison.
Contract Information - Quick Links
- Speakers Contract Template
- Entertainers, Bands, Performers Contract Template
- Instructor or Coaches Contract (both paid and volunteer) - contact your Activities Liaison
- Use of Animal Events Form Contract Blank 1 1
- Memorandum of Understandings for fund-raisers for services/gift in kind provided - contact your Activities Liaison
- Food trucks -contact your Activities Liaison
Read below to see which contract is appropriate for your event. Then, read How to Process a Contract to see what steps you need to take to get your contract and event approved.
Student registers event in SAO360
Select appropriate contract template
Please note the following Student Activities Policy from duLac: Any student or group of students, including any branch of Student Government or any student organization or club, wishing to submit an official request or proposal (other than a purely personal communication) to the President, a Vice President, a member of the Board of Trustees, or a member of any University Advisory Council, must first submit the request or proposal in writing through the Associate Vice President for Student Development, to the Vice President for Student Affairs, or the Vice President's delegate.
Entertainers, Bands, Performers
Student completes and fills out the appropriate contract template
Many times, students are not sure how to complete a contract template. Read below for some of the items to watch for. You can also refer to the sample contracts, which are listed under each of the contracts above:
Complete the Contract Template on a Computer
Initial Added Items
In case the person / group does add an item to the completed typed contract, or there is a provision on the Standard Form Entertainment Contract (SFEC) on line 17, those items need to be initialed by the person / group. When you send the completed contract template to the person / group, please remind him/her to initial all changes that have been made. This ensures the person / group agrees to the additional provisions, and agrees to items added to the contract.
Outline Type of Performance
Set a Flat Fee for Performance
Turn Contract in 5-7 Business Days Before Event
Ask for Help!
Student sends contract template to person / group to review and sign
Person / Group send signed contract template to the SAO
Student submit payment details to the Student Union Treasurer's Office (314 LaFortune)
Pickup check before event
Pay person / group following performance
List of off campus venues and resources where only an invoice is needed:
- Cardinal Buses
- Royal Excursions
- YMCA Camp Eberhart
- Camp Friedenswald
- Camp Raybird
- Life Action Camp
- Michiana Christian Camp
- Miracle Camp
Entertainment / Dance Venues
- The Brick
- Chippewa Bowl
- Strikes and Spares