Forms

Purchasing & Payment Information for Undergraduate Student Groups


As always, before any items are purchased for a student group, an SAO360 request must be submitted and receive 100% approval. SAO360 requests must be submitted and approved for apparel, event supplies and/or any club operation purchases.

Purchasing Apparel

​​​​​​​​​​Please visit our website for more information on purchasing apparel.

​​​​​​​Invoices, Contracts & Reimbursements

  • To submit payment requests for reimbursements, contracts and invoices, click here.

​​​​​​​Purchasing Supplies & Other Items

  • SAO360 request must be submitted and 100% approved. Options include:

    • A member of the group may purchase the items personally and then submit a reimbursement request 

    • A member of the group may send an email to saoclubs@nd.edu at least five business days prior to the event requesting the supplies. Please include links to the supplies (preferably on Amazon) and CLEARLY outline your order. Providing links to the exact items you would like us to order and the quantity/amount of the items you need (e.g. 1 notebook, 3 pens) along with your group's name will expedite ordering.

Purchasing Food

  • ​​​​​​​SAO360 request must be submitted and 100% approved. Options include: 
    • A member of the group purchasing the food personally and then submit a reimbursement request

    • A member of the group may send an email to saoclubs@nd.edu at least five business days prior to the event requesting the payment for a food order. Please arrange the food order with the restaurant directly and let them know that a member of the University will call them with payment. Then email saoclubs@nd.edu requesting payment providing the following information:

      • The restaurant name, phone number, order name/date, contact information for who placed the order and any other necessary information to pay for the order. 

      • If you have an account with the food order in a cart that needs payment then provide the login information and password for the account so the food order can be placed.