University Events Involving Alcohol 

In those circumstances where recognized student groups host events where graduate or undergraduate students are present, alcohol may be pro­vided only when appropriate measures are taken to ensure moderate and legal consumption.  Unless the event is held in an appropriately licensed on-­campus facility (such as Legends or the Morris Inn), the approval of the Office of Student Affairs is required. 

To obtain approval, student groups must submit a letter addressed to the Associate Vice President for Student Development detailing the event and how it will meet the following requirements.  This letter (and the required SAO360 request) should be submitted to Chris O'Brien ( in the Office of Student Affairs at least three weeks before the event.

  1. A detailed description and proposed timeline of the event, which must be of a limited duration; 

  2. A submitted SAO360 event request;

  3. Non-alcoholic beverages being offered as an alternative to alcoholic beverages; 

  4. The consumption of alcoholic beverages will take place only in the location specifically reserved for this event; 

  5. All alcohol will be provided via a cash bar and served by a licensed bartender who will be checking proper identification to assure students are of majority age. Proof of liquor license and insurance must be provided if requested. 

  6. Substantial food and non-alcoholic beverages must be provided; 

  7. No student club, organization, or hall funds will be used to purchase alcohol, and no funds may be received from the venue serving the alcohol for any purpose, and;

  8. In the interest of safety, a staff/ faculty advisor may be required to be present for the duration of any student group sponsored event involving service of alcoholic beverages. As part of their role, the advisor will assist in arranging alternative transportation for students who have consumed alcoholic beverages during the event. Unless transportation is being coordinated by the sponsoring student group, (i.e. shuttles, buses) students choosing to consume alcoholic beverages throughout the event agree to utilize public transportation (including taxis and rideshare programs such as Uber or Lyft) when leaving the event.