Annual Student Group Registration
2022-23 Student Group Registration | April 1 - August 25, 2022
Recognized student groups, as defined by the Student Activities Office, must complete the Annual Student Group Registration process from April - August of each academic year to maintain their “Active” status for the following academic year. Registration must be completed by the 2022-23 Officers of each student group. Those groups that fail to complete one or more steps of the Annual Student Group Registration Process will be made "Inactive" for the upcoming academic year.
The registration process for the 2022-23 academic year will take place in NDCentral, the University's new student involvement system. While this system will be fully launched in Fall 2022, we are integrating all student groups into the system during annual registration.
2022-23 Student Group Registration Process Steps:
Step 1: Student Group Integration Form - Completed May 31st, 2022!
Step 2: Training and Finalizing Registration
- Part A: 2022-23 Student Group Officer Training
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Part B: Completion of the Student Group Registration Form and Officer Training Quiz
Step 2 Instructions
Part A: Two Officers attend the virtual Student Group Officer Training
Training attendance is required for each Officer1, as well as a second officer/member of each returning student group. ClubSports require both Officer1 and the Treasurer to attend the training. Students from the same group don't have to attend the same training together, however both officers must have completed training prior to the Officer1 completing Part B: Registration and Quiz.
Additional officers, group members, and advisors are also welcome to attend the training! The training is designed with feedback from student leaders over the last year, will cover basics of student group management, support SAO can provide, key policies and resources to know, and how to access and use the new engagement platform, NDCentral.
Since attendance is tracked, please register individually. Click the hyperlinks below to register for a single training time. Please only select one:
Zoom Virtual Trainings over Summer Session:
Monday, July 25th, 2022 at 5:30-7:30pm EST
Wednesday, July 27th, 2022 at 12:00-2:00pm EST
Tuesday, August 2nd, 2022 at 9:00-11:00am EST
Saturday, August 6th, 2022 at 12:00-2:00pm EST
Last Chance for Registration - In-Person Trainings in Fall Semester:
Undergraduate Groups - Monday, August 22 at 5:00pm-7:00pm - RSVP Here
Graduate Groups (including Mendoza and Law) - Friday August 26 at 12:15pm-2:00pm - RSVP Here
Part B: Officer1 Completes Student Group Registration Form and Training Quiz
Prior to this step, two officers must complete Step 2 - Part A: Student Group Officer Training.
Upon completion of Training, the Officer1 will complete the Student Group Registration Form in NDCentral. Although individuals’ access to the platform will be granted gradually beginning in early July, the Student Group Registration Form will open after the first Student Group Officer Training concludes at 7:30pm on July 25th, 2022.
In the Student Group Registration Form, the Offficer1 will complete the following for their group:
- Organization Profile
- Organization Profile Picture
- Organization Roster
- 2022-23 Officer Training Quiz
Once the Student Group Registration Form is submitted and approved, student groups will be able to begin submitting Event Submission Forms for Fall 2022.
This guide provides a description of each required step, and instructions on how to gain access to NDCentral for your student group: NDCentral Organization Registration Guide
“What’s That Term Mean?” …There’s New Lingo! Check out the NDCentral Glossary of Terms to learn more.
Timeline
Below you will find the most updated timeline for the 2022-23 Student Group Registration Process. If you have any questions or need assistance, don't hesitate to contact us at sao@nd.edu.
Ready to transition for the next academic year?
The most successful student clubs and organizations implement officer transition programs at varying levels. Your SAO staff are here to help groups organize an effective transition! Be sure to utilize the 2022-23 Officer Transition Guide Book full of information, resources, and helpful checklists to ensure a seamless continuity in your group's functioning.
Reactivating an Inactive or Defunct Student Group
"Inactive" groups cannot spend or receive club funds, cannot host or co-sponsor events or meetings, and are prohibited from participating in the annual Activities Night or Club Awards Banquet. Funds will remain in the group’s FOAPAL, but will be inaccessible. Groups that remain Inactive for two consecutive academic years will be given “Defunct” status, removing all funding from their group account. Below lists the steps required to reactivate an Inactive or Defunct student group. Please note, reactivation is not guaranteed.
If a student wishes to reactivate an Inactive or Defunct student group, the proposed Officer1 must submit a proposal through the Prospective Groups application by the deadlines listed on the website. The group will then follow the same timeline and process as a proposed new club, which requires submission of an updated constitution, roster, budget, and list of events. Groups who wish to be reactivated will have their application submitted to applicable student government organizations for review and approval: CCC, GSU, MBAA or SBAA. These organizations typically consider: if the purpose of the proposed student club is currently fulfilled by existing student organizations, the number of interested students, and the long term sustainability of the proposed club. For more information, please follow the Prospective Groups information webpage.
