Each year, the Financial Management Board allocates money to the Student Government groups, and to the clubs through the Club Coordination Council.
- Spring Allocation
- Council of Representatives Collaboration Appeal
- Winter Reallocation
- For those that just need a little extra money, FMB opens up allocations again in December/January for the rest of the academic year.
The allocation for groups comes from three main sources:
- Student Union Endowment
- The Student Union Endowment was created on April 2, 2007. The purpose of the endowment is to supplement the Student Union Budget, which annually allocates money to all undergraduate student organizations. The endowment was funded by the Carryforward account, The Shirt Project, and the former The Shirt Royalty Fund totaling approximately $650,000.00 at the time of its creation. The total annual interest from the Endowment is allocated to student organizations in the Spring Allocation.
- Student Activity Fees
- Each student enrolled at the University of Notre Dame pays $95.00 each year in Student Activity Fees. This money is allocated to student organizations during the Spring Allocation.
- The Shirt proceeds
- Each year, approximately $125,000.00 of the income generated by The Shirt Project is allocated to student organizations during the Spring Allocation. Annually, half of the total income generated by the Shirt Project is received by The Shirt Charity Fund. Finally, income from The Shirt Project also is deposited into the Student Union Endowment, thus increasing the size of the endowment and the interest paid out to the Financial Management Board for allocation to student organizations.
For more information on how money is allocated and what forms you might need, you can also visit the website of the Financial Management Board, the Student Government group that allocates the Student Activity Fees to all of the organizations, as well as The Shirt Charity Fund.
During this major allocation period, FMB asks groups to complete a budget request and attend an interview in March/April to request money for the following year. More information can be found on the FMB website. Concession stands are also allocated at this time.
- The Student Union Treasurer’s Office reviews the proposed budgets and recommends a lump sum organization/club allocation for senate approval. Your group will adjust your request accordingly, and present the revised allocation for senate approval.
- If an organization/club is not satisfied with their allocation, they may appeal to the entire CCC. If still not satisfied, they may appeal to the Student Union Treasurer’s Office. They may then appeal to the senate. The senate decision is final.
Council of Representative Collaboration Appeal
When your group is collaborating with an undergraduate club, you can apply for CoR Collaboration money. The Council of Representatives manages this fund, which is intended to promote collaborative programming among organizations/clubs and residence facilities. Organizations/clubs may appeal once per semester and should follow the same process they would with an appeal. Additional approval from CoR is added after the CCC decision.
If your group’s allocation isn’t enough to carry you through the year, why not try old-fashioned asking for money? There are many ways to go about this, but here is a general process. Go to the Fundraising page for more information.
If that doesn't work, there are a number of other options.
- Co-Sponsorships with other clubs/organizations/departments - Contact Student Activities for suggestions on co-sponsorships. Some ideas for collaboration or co-sponsorship include:
- Visit club/hall council meetings and ask for input on collaboration ideas.
- Split the entire cost of an event.
- Reschedule annual events so that they are scheduled closely with other major events.
- One organization/club pays for and organizes publicity (press releases, ads, posters, etc.).
- Assign members from different organizations/clubs to volunteer as ushers/stagehands/guest hosts.
- Offer discounts to large organizations, classes and/or residence facilities.
- Student Activities Office - SAO has additional funding opportunities for clubs, as well as opportunities to collaborate.