Programming Guide

The following guidelines have been updated to supplement existing policies for recognized student groups and department sponsored activities with the following goals:

  1. To protect the health of our students, faculty, staff and their loved ones
  2. To offer an education of the whole person - body, mind, and spirit
  3. To advance human understanding through research, scholarship, and creative expression

These policies are based on the best guidance from both the University and national organizations, including the Center for Disease Control and ACHA.  They will be reviewed for possible changes throughout the spring semester and summer as COVID health and safety guidelines are revised. 

In this Programming Guide, you will find:


Changes for Spring & Summer 2021 

***
Update as of June 3, 2021:

Effective Thursday, June 3, those who are fully vaccinated no longer need to wear their masks indoors on campus.

For the latest updates on summer guidelines, visit the HERE website.

Update as of May 25, 2021:

For Summer 2021: Dining inside Duncan Student Center and LaFortune Student Center is permitted. For indoor meetings and events, individual meals and snacks must be made and individually packaged by the vendor/caterer, and masks must be worn when not actively eating or drinking. Buffet style food is not permitted. Beverages must be served in individual cans or bottles.

Update as of May 9, 2021:

Starting on May 9, a single student vocalist/cantor may sing indoors wearing a mask, with appropriate social distancing guidelines in place.

Update as of March 22, 2021:

Effective Thursday, March 25, the capacity limits are as follows:

  •  Indoor events/meetings/programs will increase from 50 to 100
  •  Outdoor events will increase from 50 to 100
  • Co-sponsored outdoor events with University departments will remain at 250

Per existing guidelines, SAO360 requests must continue to be submitted and approved prior to all student group events. Please note that certain events may be subject to additional capacity and/or duration limits, as determined by SAO.

As a reminder, the following COVID-19 safety protocols remain in place:

  • Attendance must be recorded at all indoor events, and at outdoor events with a perimeter.
  • Club sport practices and intramural sport programs must still abide by RecSports participation guidelines. This includes restrictions to participation numbers/capacity limits due to the nature of activity. A professional staff member or student manager will be present at all scheduled Club and Intramural Sports practices.
  • A professional staff member or student manager will be present and make rounds during all scheduled events in Duncan Student Center, LaFortune Student Center, Stepan Center, and Washington Hall. 
  • University departments may host student activities in any reservable indoor space if a staff or faculty member is present for the entire event.
  • Clubs and organizations may host meetings or programs in classrooms only if classroom seating is utilized and maintained for the duration of the event.

***

Between semesters, we sought feedback from students and other campus stakeholders to revise the programming guidelines for spring semester. The majority of the content remains the same, though we hope formatting changes make the guidelines easier to follow. Please read through the guidelines fully, and ask if you have questions relating to your club or organization.  A high level summary of significant changes follows:

  • Due to gathering size limits established by state and/or local governance, in-person student group meetings and events are limited to a maximum of 100 people in attendance.  If a meeting or event will include over 100 people present, it must be held virtually or hybrid.  Should state and/or local governance change this requirement, maximum capacity for meetings and events will be modified appropriately.
  • Guidelines for singing and playing music remain largely the same as they were during the fall semester.  We recognize the challenge this causes music groups due to winter weather.  Should guidelines change, we will update impacted student groups. 
  • Students will be asked to show their daily in-person clearance (i.e. green pass) at events and all activities involving physical activity. 
  • Student groups are now able to host blood drives, car smashes, and virtual runs with permission from SAO and approval through SAO360.
  • Student groups may serve to-go prepared bulk food items (pizza, donuts) with permission from SAO, including specific requirements including Food Serving trained individuals doing serving.  For indoor events, this approved service may only be done for carryout at the conclusion of activities. 

Modified Student Group Operation Requirements

Attendance

  • Attendance is open only to members of the Notre Dame, Holy Cross College, and Saint Mary’s College communities (students, faculty, staff, and their families). 
  • People should not attend student group and department activities when feeling ill, having a fever, or being in isolation/quarantine. Students may be expected to show their daily in-person clearance for the designated day prior to participation in activities. For each of the following campus communities, this means the following:
    • Notre Dame students: Daily Health Check - Green Pass Required
    • Holy Cross students: Text message verifying clearance to attend in-person activities
    • Saint Mary’s students: Email confirmation stating "they are cleared to attend in-person activities" based on their daily health check answers
  • For indoor events and meetings, the maximum attendance is set by facility COVID capacity or gathering size limits established by state and/or local governance, whichever is smaller.  Current state and/or local governance limits all in-person events and meetings to 100 people or less.  
  • For outdoor events, space must allow for adequate social distancing, with a maximum number of attendees at any given time not to exceed the gathering size limits established by state and/or local governance and University policy.  Current state and/or local governance limits all in-person outdoor events and meetings to 100 people or less.  Requests for exceptions may be reviewed by Directors with approval from AVP or Director of Campus Ministry.
  • Attendance should be taken at all meetings and events to allow for contact tracing if needed. 
    • Open programs and events should use card readers and allow for card swipes to manage attendance.
    • Club meetings or smaller events can maintain written attendance or if it is the same people each meeting, keep a spreadsheet of attendance. One person should record names and not pass around a sign-in sheet. 
    • Individual clubs or departments must maintain their own attendance records and provide any required information to SAO within 24 hours if requested. This request will be limited to contact trace and inform those potentially exposed to COVID-19.

Masks

  • For all activities (indoor and outdoor) masks should be worn at all times, by all attendees and those staffing the event, unless the function of the activity does not permit a mask (band practice, choir, meal, etc).
    • When masks can not be worn for all or part of an event due to the nature of the activity, masks must be worn whenever possible, such as entering and exiting the activity.
    • If the activity is open and advertised, then the advertisement should include language about masks being required at the event. Activities that are closed to a specific population (band practice, club officer meetings), where there is no advertisement, mask expectations should be communicated to the participants via email in advance.
    • Students or other participants who do not have a mask will be asked to leave the activity.  Student leaders are expected to enforce this at their programs when staff is not present.  Failure to do so may result in forfeiture of club activities.  
  • Those with a medical reason who are unable to wear a mask should show documentation or be referred to Sara Bea Accessibility Services.   
  • Children under the age of two will not be asked to wear a mask. 

Space 

  • Must reserve space and follow all facility requirements including adjusted COVID capacity, room configuration, food restrictions, and cleaning requirements.  If facilities have additional requirements due to COVID, they must be followed.  
  • Seated meetings or lectures should space people from different households six feet apart.
  • Plans for entry and exit points and processes must be determined in advance by/with facility management.
  • For outdoor ground usage, space must be reserved in advance through SAO360 for student groups and Kara Edwards (khuff@nd.edu) for departments.
  • Requests to reserve LaFortune and Duncan Dining Tents should be submitted through SAO360 for student groups and saores@nd.edu for departments.

Food/Beverage

  • Indoor Dining
    • Dining inside Duncan Student Center, LaFortune Student Center, Hesburgh Library, and other buildings, other than in designated eating areas, is prohibited. 
    • While students cannot eat indoors, student groups are able to serve individually plated carryout food only at the conclusion of their event.
    • If serving carryout food at an approved activity or event, attendance must be recorded.
  • Outdoor / Open-Air Dining
    • On campus, students can eat outdoors, utilize designated eating tents, or take food back to their assigned residence hall rooms.
  • Individual, pre-packaged food encouraged. No buffet style food allowed.
  • Serving of prepared bulk food items (eg. pizza, donuts, etc.) may be distributed if the following requirements are met: 
    • The student group must have two dedicated Food Serving trained individuals on site for the duration of the event.
    • We also request that the AR, Rector, and/or club Advisor be present during the serving of food items.
  • Beverages may not be served at indoor events, but individual cans or bottles may be served at outdoor events or as takeaway from indoor events.
  • All utensils must be single use and packaged separately (fork, spoon, knife, napkin).
  • Individual meals and snacks must be made and individually packaged by the vendor/caterer. 
  • Bake sales or homemade snacks/meals may not be served. 
  • Food trucks are permitted; Food trucks must have a queue line with spacing and all meals must be packaged to follow food/beverage requirements.  The sponsoring department should confirm the food truck company’s COVID operational procedures at the time of MOU signing, prior to campus arrival. 
  • Wash, rinse, and sanitize used or dirty food contact surfaces with an EPA-approved food contact surface sanitizer. 

Third Party Contracts 

  • Outside speakers/performers are not permitted for in-person engagements, but can be contracted virtually.  
  • Local vendors that will drop off items or set up items, and have no or limited contact with students/staff (set up outdoor tents, deliver food) are permitted. All cleaning standards should be strictly observed.
  • Student groups are able to request University-approved third party vendors for blood and plasma drives. Student groups must consult with SAO for more information and safety measures.
  • Exceptions to this policy are very rare, but student groups interested in pursuing them should speak with their assigned Activities Liaison.

Distribution of Items

  • Items should not be passed out, but rather set on a table and picked up off of a table.
  • Money should not be exchanged in-person, student groups should work with SAO to use Student Shop for the student group PayPal system for club dues or exchange of payment. Venmo is not permitted.
  • Food items should be pre-packaged (individual chip bags versus larger chip bags) and should be set out in baskets and not passed around a room. Contact should be limited, and include multiple baskets with a smaller number of items.
  • Serving of prepared bulk food items (eg. pizza, donuts, etc.) may be distributed if the following requirements are met: the student group must have two (2) dedicated Food Serving trained individuals on site for the duration of the event. We also request that the AR, Rector, and/or club Advisor be present during the serving of food items. 
  • Participants should bring their own water when able.
  • Physical tickets should not be sold or distributed.  SAO will utilize an electronic ticketing system to replace the physical ticketing system at the LaFortune Information Desk Box Office, and student groups may request use of the electronic ticketing system through SAO360 event requests. 
  • When distributing items, the student group should ensure that people from different households are spaced six feet apart. Spacers are available in limited quantities from the Student Activities Office.
  • Hand sanitizer and other cleaning supplies are available to check out from the Student Activities Office.
  • Limited tabling which is able to maintain social distancing will be permitted in Duncan Student Center.  Tabling is not permitted in the dining halls or LaFortune Student Center.  Student groups may request the use of tabling space in Duncan Student Center via SAO360.
    • The distribution of food, candy, and/or beverages is not permitted.

Equipment

  • Bounce houses, other inflatables, mechanical bulls, dunk tanks, or live animal events, either indoor or outdoor, are not permitted. 
  • No personal protective equipment can be shared. 
  • Any clothing that has the potential to be shared or worn by multiple individuals, i.e. uniforms, should be cleaned between each individual use by the sponsoring department.
  • Users should limit any shared items, and request or purchase individual supplies.
  • When able, participants should use their own equipment and materials.  In the instance of activities with shared equipment, equipment should be cleaned between each individual use.
  • Cleaning procedures for shared equipment should include the following:
  • A staff member who can ensure the rigorous, frequent cleaning schedule/protocol of equipment with disinfectant before, during, and after use.
  • Staff will wear appropriate personal protective equipment (PPE) (e.g.: gloves, face mask, etc.) to prevent contact with participants or contaminated surfaces, as well as protect against toxicities associated with cleaning the equipment.
  • Requests to departments for equipment may be submitted and reviewed. All special request approvals are at the discretion of the department (i.e. requests for athletic equipment from RecSports will be reviewed for supervision, use of requested equipment, and the cleaning of equipment for any program or event).

The following additional guidelines address specific types of activities:

Meetings/Lecture/Training

  • Permitted in-person as capacity allows or virtually.  Hosts are encouraged to consider hybrid options for in-person events to also permit virtual attendance.  Meetings held in most spaces in Duncan Student Center and LaFortune Student Center have the ability to use a Zoom cart to facilitate hybrid meetings.    
  • There must be a minimum of six feet between each person in the space, including the presenter(s) and audience. 
  • No group team-building activities that require physical contact are permitted.
  • Drop down spacers/place markers for large events are encouraged.
  • As with classroom seating requirements, student groups should use seat assignments for regularly scheduled meetings.  
  • The student group should ensure that people from different households are spaced six feet apart. Spacers are available in limited quantities from the Student Activities Office.
  • Informal gatherings should be limited to 10 or less. Recognized and approved student group gatherings must meet capacity of venue.

Outdoor Events 

  • It is the responsibility of attendees to socially distance from one another at outdoor events.  Households do not need to socially distance themselves from one another at outdoor events.    
  • Outdoor events must provide hand sanitizer, at entrance and/or near food.
  • Outdoor events should have established perimeters/boundaries, with separate clearly marked entrance and exit points, taking attendance at entrance whenever possible. 
  • People should be directed to public restrooms and may not enter residence halls.
  • Tents are permitted.  
  • Seating areas need to provide spacing appropriately.  Tables should be spaced six feet apart, with the following capacities:
    • 72” round: 3 people 
    • 60” round: 2 people 
    • 8’ rectangle: 2 people 
    • 6’ rectangle: 1 person 
  • Students should be encouraged to bring their own blankets or towels to sit on the grass in order to distance themselves. 
  • Food trucks are permitted. Food trucks must have a queue line with spacing and all meals must be packaged to follow food/beverage requirements.  The sponsoring department should confirm the food truck company’s COVID operational procedures at the time of MOU signing, prior to campus arrival.  
  • Student groups sponsoring a walk must receive SAO approval and follow University policies regarding social distancing and the use of face masks by participants. 
  • Department and student group sponsored in-person runs/races are prohibited. Virtual runs/races are permitted when requested and approved through SAO360.  There should be no designated gathering of people on a certain day to run together. Times must be submitted virtually. The posting of times/completion of the run should be done individually and over a period of time, i.e. no finish line or designated place and time that would encourage a group to gather.
  • Bonfires are prohibited.
  • Car smashes are permitted and must be approved through SAO360. All shared equipment must be cleaned between individual uses. Please see policies about Equipment for more information. 
  • Spoken prayer vigils are permitted, and Campus Ministry must be consulted with at least three weeks lead time to ensure safe practices and location. 
  • Students and student groups seeking to hold demonstrations must follow published protocols for approval, recognizing COVID conditions may influence time, place, and manner restrictions. 
  • When planning outdoor events, there should be consideration for equipment that is shared and how it can be cleaned in between people touching it.  Examples include lawn games, tables & chairs, etc.

Travel

  • No travel or off campus events (including club practices) are permitted for student groups.  Student groups are permitted to walk to Holy Cross College and Saint Mary’s College for events.  
  • Travel to and from local business to purchase supplies and materials for student group or department purposes is permitted. Limits to capacity in vehicles (2 per car, 3 per minivan) remain in effect, and either staff or SAO approval is required.
  • No student groups are allowed to host events/games/scrimmages on or off campus that would bring in participants from outside the Notre Dame community. 

Dances 

  • Due to the nature of dances having close proximity, dances will not be permitted for the Spring 2021 semester. 

Events with Children

  • University departments, such as the Family Resource Center, who program for and to include children of ND students are permitted to have these children present provided a parent remains with the child throughout the event. Recognized student groups may volunteer at these types of University Department sponsored programs with SAO approval.  
  • Recognized student groups are permitted to interact with minor-aged children at either ECDC-ND or Robinson Community Learning Center. These interactions must follow all Notre Dame, local facility, and CDC guidelines and receive both SAO and Protection of Children approval. A signed waiver from the child’s parent or guardian is required.  
  • Other than children of ND students, student groups may not invite children to campus or go off-campus to work with children in the community. 
  • Virtual engagement (through zoom calls, google meets, etc.) between students and minor-aged children is not permitted.  
  • Student groups that typically work with children should consider ways to create virtual content for children that can be shared with them, but does not require live virtual or in-person interaction.
  • Individual students and student groups are welcome to volunteer with a third-party, nonprofit organization (approved by SAO) to partner in virtual events and programs as participants and assistant facilitators, however, University student groups cannot serve as the host of virtual events with children. Exceptions to this policy are very rare, but student groups interested in pursuing them should speak to the Student Activities Office.  

Vocal/Choral Groups, Musical Instrument Ensembles, and Performance Arts Groups

Continuing through the Spring 2021 semester, these requirements apply to all organized and unorganized musical rehearsal and performances on campus including those under the sanction of the Student Activities Office.

Vocal/Choral Groups

  • Any vocal groups of two or more persons shall rehearse or perform solely outside in a covered or uncovered space. If covered such as under a tent, at least 50% of the sides must be open with the open side preferably facing the direction of the wind or breeze.
  • Participants in said vocal groups shall still wear masks at all times including when singing outdoors. They are welcome to wear specially made masks for singers such as https://www.broadwayreliefproject.com/singersmask
  • Said vocal groups shall stand or sit no closer than 6' from the next singer in all directions and face in the same direction when singing.  Audiences members must remain at least 12’ from performers and 6’ from one another, and must wear masks.
  • Soloists can sing indoors in a space with an accompanist and an instructor/leader as long as both the accompanist and instructor/leader is separated from the singer with a barrier. Rooms where this occurs should be vacated after 40-60 minutes of singing and not be re-occupied until at least 20 minutes have elapsed, preferably longer.  High touch surfaces such as music stands should be disinfected between sessions.
  • Instructors or leaders should wear a mask at all times and use a portable amplifier when possible to reduce vocal emissions.
  • Ensembles should forgo the use of uniforms or robes.
  • Similar to the Fall 2020 Semester, outdoor performances are allowed provided musicians and audience members abide by all state and local governance (ex. gathering size limits), as well as University health and safety guidelines (ex. social distancing, masks, etc.). Any outdoor performance space must be approved in advance. 
    • Due to probable cold/inclement weather during the beginning months of the semester, student groups should schedule outdoor performances later in the semester as weather allows.
    • In extremely rare cases, exceptions for an indoor vocal performance may be submitted for approval through the Division of Student Affairs.

Musical Instrument Ensembles 

  • Instrumental groups of two or more musicians playing a woodwind or brass instrument shall rehearse or perform solely outside in a covered or uncovered space. If covered such as under a tent, at least 50% of the sides must be open with the open side preferably facing the direction of the wind or breeze.
  • Participants in said instrumental groups should wear masks even while playing an instrument by wedging the mouthpiece through a slit in the fabric. Such masks should be labeled so they are only used when playing an instrument.
  • Flutes and piccolos shall be equipped with Win-D-Fender wind guards https://win-d-fender.com/ . Other woodwind and brass instruments shall have their bell ends covered and sealed (http://www.stretchablecovers.com/covid19bellcovers.html)  Spit valves shall be covered by a sponge taped to the instrument. Under no circumstances should spit valves be emptied on the floor or the ground.
  • Participants in said instrumental groups shall stand or sit no closer than 6' from the next player in all directions and face the same direction. Consider giving trombonists additional space.
  • Soloists playing these instruments can play indoors in a space with an instructor/leader as long as the instructor/leader is separated from the player with a barrier. Rooms, where this occurs, should be vacated after 40-60 minutes maximum and not be re-occupied until 20 minutes have elapsed, preferably longer. High touch surfaces such as music stands should be disinfected between sessions.
  • Participants must ensure appropriate social distancing is maintained, including spaced out chairs in concert arcs, music stands, riser setup, and music pickup/drop-off. Chairs are not to be rearranged from any pre-set configuration without approval from a staff member.
  • Rehearsal and performance configurations and guidelines will be continuously updated to reflect the latest available information from government and professional organizations (ex. CDC, CBDNA).
  • Musicians should limit any shared items (such as sheet music, bottles of valve oil, etc.) and request or purchase individual supplies.
  • Students should ensure all personal and university-owned equipment is cleaned and maintained on a regular basis. Any equipment issues should be immediately reported to ensemble staff for assistance. 
  • Students are encouraged to bring personal water bottles to rehearsals and adhere to all guidance related to refilling stations and water fountains. This applies to both rehearsal and performance contexts (e.g., DPAC or Notre Dame Stadium). 
  • Instructors or leaders should wear a mask at all times and use a portable amplifier when possible to reduce vocal emissions.
  • Ensembles should forgo the use of uniforms or robes.
  • Similar to the Fall 2020 Semester, outdoor performances are allowed provided musicians and audience members abide by all University health and safety guidelines (ex. social distancing, masks, etc.). Any outdoor performance space must be approved via an SAO360 request in advance. 
    • Due to probable cold/inclement weather during the beginning months of the semester, ensembles should schedule outdoor performances later in the semester as weather allows.

Performance Arts Groups (Dance and Theatre) 

  • Whenever possible, rehearsals for dance and theater should be conducted virtually.  Exceptions must be approved by the Director of Student Centers, Activities, and Events or designee, and approved groups must reserve space and follow all facility requirements including adjusted COVID capacity, room configuration, food restrictions, and cleaning requirements.
    • Note that COVID capacities for dance and other physical activities will be different from COVID capacities for more sedentary activities, so the number of participants who can participate or perform may be limited.   
  • Participants must wear masks at all times, even when rehearsing or performing. 
  • Students are expected to show their daily in-person clearance for the designated day prior to participation. For each of the following campus communities, this means the following:
    • Notre Dame students: Daily Health Check - Green Pass Required
    • Holy Cross students: Text message verifying clearance to attend in-person activities
    • Saint Mary’s students: Email confirmation stating "they are cleared to attend in-person activities" based on their daily health check answers
  • Participants must adhere to all physical distancing guidelines established by the University. This includes, but is not limited to:
    • Awareness of one’s location within a larger setup and maintaining appropriate distance between other members during physical activity.
      • Indoor Studio/Room Distance Requirement - twelve feet of physical distance between members.
    • Any movements to/from and queuing around restrooms and within rehearsal and performance areas. 
  • Any activity (dance or theater) that involves the physical contact between participants, i.e. partner dances and/or scenes that would position members such that they are unable to meet the twelve feet distance requirement, is prohibited. 
  • For performances, performers should maintain proper social distancing and must be at least twelve feet away from audience members. 
  • Load in and load out for production is at the discretion of the facility manager, and may require modifications to typical procedures. 
  • Costume pieces should be sanitized after each rehearsal and professionally cleaned after the final performance before being returned to storage.
  • Student Activities Office staff will continue to monitor guidelines from professional organizations, and modify procedures if necessary.  

Club Sports - Practice Guidelines and Other Programs Involving Athletic Activities

Due to physical distance requirements, the nature of the sport, the ability for participants to wear masks while playing, the ability to space out court and fields, and the nature of the sport which lends itself to limited/no use of shared equipment, club sports and other programs involving athletic activity will operate under the following policies.  

Supervision and Eligibility

  • RecSports will facilitate the scheduling and supervision of these sports and physical activities. 
  • Rosters will be required and strictly adhered to for tracking purposes.
  • Check-in of each participant at practice will be required for tracking purposes.  
  • In order to be eligible for Sport Programs events, practices, and programming, participants must be:
    • On the IMLeagues roster AND on a designated pod list for that day’s practice
    • All participants must show a valid, government-issued photo ID in order to participate in any event. This includes a Notre Dame ID, state issued driver’s license, U.S. and foreign government-issued passports, and/or U.S. military ID. The photo must be visible and discernible by the Sport Programs employee checking IDs. This helps to ensure player eligibility in accordance with the IMLeagues roster.
  • St. Mary’s and Holy Cross students are eligible to participate in club activities under the same policies outlined for all club participants.
    • Students are expected to show their daily in-person clearance for the designated day prior to participation. For each of the following universities, this means the following:
      • Notre Dame students: Daily Health Check - Green Pass Required
      • Holy Cross students: Text message verifying clearance to attend in-person activities
      • Saint Mary’s students: Email confirmation stating "they are cleared to attend in-person activities" based on their daily health check answers
  • In an effort to lessen exposure from outside of the Notre Dame campus community, depending on club operations and needs for the semester, coaches outside of the Notre Dame community are discouraged.
    • Exceptions to this will be reviewed on an individual need basis, with justification for operations outlined, and must receive RecSports and University approval prior to being granted.
  • If a team is to have a coach present, coaches will be required to wear a face mask at all times, work to maintain the six feet physical distance standard, and follow all RecSports and University policies.  

Practice

  • Practices will be scheduled and confirmed through RecSports to ensure supervision and safety requirements are followed. 
  • Per the travel requirements, off-campus practice locations will not be available during the semester.
  • Practices will be scheduled as able within RecSports operated facilities:
    • Smith Center for Recreational Sports, Rockne Memorial, St. Joe Beach, Ricci Family Fields, West Quad (McGlinn) Fields, North Dome - Joyce Center, Climbing and Bouldering Wall
  • Practices will be scheduled in non-RecSports operated facilities on campus if permitted and available.

Facility Requirements

  • Team/group sizes will be limited to attendance that will follow all necessary physical distancing and density requirements, and shall not exceed 10 members participating at any one time within any pod.
  • If within COVID facility physical activity capacity limits, and space allows for at least twelve feet to be maintained between each group (”pod”) of participants, no more than four pods of 10 members (40 people) may occupy a practice at any time. 
  • All participants must check-in with staff on duty at the facility in order to assure attendance tracking of all participants.
  • RecSports will make sure appropriate infection prevention supplies are present in multiple targeted areas (e.g. hand sanitizer, facial tissues, facial coverings, etc.)

Equipment Requirements

  • Participants are required to wear face coverings which adhere to University policy during practice at all times.
  • Participants may use each other’s/shared equipment (i.e. balls, racquets, paddles), but equipment must be cleaned between each use.
  • No wearable equipment (e.g. jerseys) or personal protective equipment can be shared. 
  • When able, participants should use their own equipment.
  • Participants are encouraged to wear similar colored clothing to acknowledge team affiliation. Pinnies and practice jerseys that would require sharing/washing are not allowed.

Cleaning Procedures

  • Rigorous, frequent cleaning schedule/protocol of equipment with disinfectant should be followed before, during, and after play.
  • Staff will wear appropriate personal protective equipment (PPE) (e.g. gloves, face mask, etc.) to prevent contact with participants or contaminated surfaces, as well as protect against toxicities associated with cleaning products.

Additional Student Group Events Involving Athletic Activity

  • Student groups interested in sponsoring any event involving low-risk athletic activity must work directly with the RecSports department to ensure the event is able to be implemented safely.

Additional Resources

HERE - Notre Dame:

Notre Dame's HERE website provides the campus community with pertinent information and helpful resources to ensure a healthy and successful year on campus.

SAO360 Requests:

The Student Activities Office is accepting SAO360 requests from all student groups. We encourage you to submit your event requests earlier this year and to be mindful of longer approval times; we will work to balance the needs of your request with University health and safety protocols.

SAO Hours & Operations

The Student Activities Office will be open again this semester! Our staff is available for both in-person and virtual meetings. We will be adhering to health and safety guidelines lines whenever in-person meetings are necessary. Hours are Monday through Friday, 8:30am - 4:30pm.