New Club Probation Terms
Upon approval from the
Student Activities Office, clubs will enter into a one-year probationary
period from when they are approved to approximately a year later.
During the Probationary
Period
Clubs will:
a . Be eligible to appeal once to the CCC Contingency fund (limit of $500.00
request) and be eligible make an unlimited number of appeals to the CCC
Collaboration and CoR Collaboration funds.
b . Have a mailbox in the CRC.
c . Be listed on the official SAO list of clubs.
Clubs will have the ability to:
a. Reserve rooms for meetings or events.
b. Have posters approved for posting.
c. Have a NetID and AFS space.
d. Have a table at Activities Night.
Clubs must:
a. Participate in the allocation process (including Club Information Meetings,
budget submission, interview, etc.). The maximum allocation will be $300; clubs will not be eligible for
LaFortune space allocation or a Concession Stand during the probationary
year.
b. Plan, organize, host three events (at least one open to campus).
c. Submit event reviews to the proper CCC Division. The CCC may provide
feedback and suggestions to facilitate the success of future club events.
d. Send club reports to the proper CCC Division when requested.
e. Attend all Club Information Meetings; however, only those who are members
in fully fledged clubs are eligible for CCC positions. Probationary club
members may run for a CCC position if they also belong to a full fledged
club.
f. Contact any related departments or offices on campus to inquire about
alternative sources of funding.
g. Have at least one fundraiser.
h. Collect dues (with the exception of Social Service clubs).
i. Submit a one page report to the CCC prior to Christmas Break, reflecting
on the probationary year, listing transition and future plans.
j. Meet all SAO and CCC deadlines to maintain eligibility status.
At the conclusion of the probationary year, each club will go
through a final review process for determination of status.
FINAL REVIEW
1. Clubs must:
- Have met all requirements above or have valid explanation, if a requirement is not met.
- Reevaluate club bylaws/constitution and send a copy to the SAO.
- Remain in good standing according to University and SAO policies.
- Have officers in order for the following year (and execute a good transition).
- Appeal for full club status to their CCC Division.
- Meet with the SAO’s Student Programs Coordinator.
2. The CCC will review club status and decide on one of the following options:
- Full club status.
- Probation for another year.
- Clubs will not receive additional funding, but will remain eligible for all other funding as described above.
- Combine with existing club (purpose can be fulfilled by an existing club/organization).
- Deny club recognition.
3. Final Decision by CCC (if approved, the club will be
eligible to apply for funds from CCC).
4. CCC notifies club of decision by letter, copies SAO.
5. Clubs may appeal the CCC decision to the SAO.
* For more information regarding
the probationary year, contact Mary Kate Havlik